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Report of Survey

The report of survey documents the circumstances concerning the loss, damage, or destruction of Government property and serves as, or supports a voucher for adjusting the property from accountable records. It also documents a charge of financial liability assessed against an individual or entity, or provides for relief from financial liability.

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REPORT OF SURVEY
(AR 735-5)

REPORT OF SURVEY
PURPOSE

The report of survey documents the circumstances concerning the loss, damage, or destruction of Government property and serves as, or supports a voucher for adjusting the property from accountable records. It also documents a charge of financial liability assessed against an individual or entity, or provides for relief from financial liability.

REPORT OF SURVEY
Mandatory Initiation

Negligence or willful misconduct

Will not admit liability

Refuses reimbursement

Value exceeds the individual’s monthly pay

Bulk petroleum loss is over $500

Sensitive item* (AR 15-6)

Change of accountable officers inventory

Loss from fire, theft or natural disasters

REPORT OF SURVEY
TIME CONSTRAINTS

5th Day – Initiate and Forward to CPBO

45th Day – Approving Authority

75th Day – Survey Officer Investigation Complete

150th Day – Complete

Includes Processing Time

and Legal Review

Non-counted time – Rebuttal

– Request for Reconsideration

REPORT OF SURVEY
PROCESS

Initiator

S4

Accountable Officer

Survey Officer

Approving Authority

Legal Review

Approving Authority

REPORT OF SURVEY
TIME CONSTRAINTS

REPORT OF SURVEY
INITATING PHASE

Who Initiates….the person with the MOST knowledge

Time Constraints for Initiating a Report of Survey….. 45 DAYS

Thorough Research

Complete DA Form 4697 in accordance with AR735-5

REPORT OF SURVEY
BLOCK 11

WHO

WHAT

WHERE

HOW

WHEN

SEQUENCE

EXHIBITS

REPORT OF SURVEY
EXHIBITS

Drivers license and DA 348

ECOD

Sworn Statements DA 2823

Statement/Certificate

Police / Incident Reports

Hand Receipts

REPORT OF SURVEY
Process

S4 – Survey number

PBO – Document Number (Nonexp)

Approving Authority – Makes a Decision

REPORT OF SURVEY

APPROVING AUTHORITY DECISIONS

FURTHER INVESTIGATION ….

APPOINT A SURVEY OFFICER

NO FURTHER INVESTIGATION…

ASSESS FINANCIAL LIABILITY*

RELIEF FROM RESPONSIBILITY

AR 15-6 INVESTIGATION

REPORT OF SURVEY
SURVEY OFFICER QUALIFICATIONS

SFC or Above

GS-7, WS or WL

Senior in Rank

Disinterested Person

REPORT OF SURVEY
NEED TO KNOW TERMS

Terms: Impact on determination of financial liability

Responsibility

Culpability

Proximate Cause

Loss

REPORT OF SURVEY
NEED TO KNOW TERMS

Responsibility…..

Direct

Supervisory

Personal

Command

Custodial

REPORT OF SURVEY
NEED TO KNOW TERMS

Culpability…..

Willful Misconduct

Negligence…

Simple

Gross

Circumstance

Willful Misconduct

REPORT OF SURVEY
NEED TO KNOW TERMS

Proximate Cause

Loss

REPORT OF SURVEY
CONDUCTING THE INVESTIGATION

Immediate Investigation – 30 days

Examine Property Immediately

Interview and obtain statements Extract information

Confirm Facts

Resolve Conflicts

REPORT OF SURVEY
CONDUCTING THE INVESTIGATION

If property is recovered – take action

Conduct thorough investigation

Scrutinize all available information

Compile all evidence

Consult Approving Authority when in doubt

REPORT OF SURVEY
SURVEY OFFICER

Findings and Recommendations…

Approving Authority will use findings and recommendations to make final decisions and actions.

REPORT OF SURVEY
FINDINGS AND RECOMMENDATIONS

Findings

Free of bias or prejudice statements…

Support Evidence

Resolve Conflicts

Develop logical recommendation

Just the Facts

REPORT OF SURVEY
FINDINGS AND RECOMMENDATIONS

Block 26-27

Review of Exhibits/Evidence

Value of loss property

Findings

Recommendations

Actual $ loss, Amount charged and loss to government.

REPORT OF SURVEY
FINDINGS

Value of lost or damaged property

Actual cost of damaged property or loss

Property value not recovered

Disposition recommendation….

uneconomical reparable property

REPORT OF SURVEY
FINDINGS

Use own words how loss occurred

Refer to evidence to support findings

Proximate cause

Negligence and willful misconduct

Don’t include unsubstantiated opinion

REPORT OF SURVEY
RECOMMENDATION

Relief of responsibility of all persons concerned

Assessment of financial liability

REPORT OF SURVEY
FINANCIAL LIABILITY

Financial liability recommended…

Name, grade and SSN

Simple/Gross negligence or willful

misconduct

Amount to be charged

Individual’s monthly base pay

REPORT OF SURVEY
FINANCIAL LIABILITY

Financial liability recommended…

Computation of charges

Termination of service

Whether relief of liability is appropriate

REPORT OF SURVEY
FINANCIAL LIABILITY

Inform Individual Charged…

Explain charge

Significance of rebuttal

Attach rebuttals made

Consider rebuttal

Explain rights by memorandum

REPORT OF SURVEY
FINANCIAL LIABILITY

Rights….

Inspect and copy records of debt

Legal Advice

Submit statements and new evidence

in rebuttal

REPORT OF SURVEY
FINANCIAL LIABILITY

Approving Authority for review

Legal Review

Inform individual by memorandum

Request for Reconsideration

Forwarded to FAO if not approved

REPORT OF SURVEY
APPEAL PROCESS

REPORT OF SURVEY

QUESTIONS

?

REPORT OF SURVEY


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