101-92Y-0005 (SL2) - Enforce Compliance with Property Accountability Policies

1.   Determine the requirements to manage property
administration.

a. Review the guidance to
manage property administration in
units in accordance with AR 710-2.

(1) 
Forward requests
through command channels when
regulatory guidance is not clear.

(2) 
Process deviation for
supply policy requiring HQDA
approval to Commander, U.S. Army
Logistics Evaluation Agency, ATTN: 
LOEA-OS, New Cumberland, PA
17070-5007.

(3) 
Identity and report
supply constraints to higher
headquarters.

(4) 
Implement the Hazardous
Materials Management Program.

b.
Review administrative
procedures as outlined in DA Pam
710-2 and local SOP to manage
property administration.

2.   Establish property administration in a unit.

a.
Ensure personnel use the
correct property authorization
documents.

(1) 
Verify all pertinent
property authorization documents
(such as MTOE, TDA) are on hand.

(2) 
Verify all items that
require property book accounting
are on the property book.

(3) 
Ensure hand receipts
are reconciled with the
authorization allowances.

(4) 
Verify that the
property book officer (PBO)
accounts for organization and
installation property separately.

(5) 
Verify commander or
head of separate activity for
which the property book is
maintained appoints the PBO.

b.
Ensure personnel maintain
the automated property listings.

(1) 
Verify the automated
hand receipt, ALV-151 is on hand
to show acceptance of, and
responsibility for, assigned
property.

(2) 
Verify the hand receipt
accuracy.

(3) 
Determine if assistance
is needed by the commander to
conduct required inventories by
verifying accuracy of listings.

(4) 
Verify the preparation
and maintenance of hand receipt
procedures.

c.
Ensure personnel prepare
and maintain hand receipts using
correct procedures.

(1) 
Verify that sub-hand
receipt holders accept direct
responsibility for property by
signing a hand receipt.

(2) 
Verify that equipment
is issued on hand receipt/sub-hand
receipt.

(3)  Verify change
documents are posted to
hand/sub-hand receipt at least six
months from the oldest change
document.

(4) 
Verify temporary hand
receipt properties are issued for
less than 30 calendar days.

(5) 
Verify property issued
for more than 30 calendar days are
issued on a permanent hand
receipt.

(6) 
Verify inventory
listings are used when assigning
individual responsibility is not
practical.

(7) 
Verify that components
of sets, kits, and outfits (SKOs)
are controlled.

(8) 
Verify hand receipt
shortage annexes are prepared when
component shortages exist.

(9) 
Verify hand receipts
are filed in appropriate unit
supply files.

d.
Ensure procedures for
request and receipt of supplies and
logistical services are followed.

(1) 
Verify that all
authorized property, components
and basic loads are on hand or on
request.

(2) 
Verify commander or
designated representative review
all requests having an Urgency of
Need designator "A" and
"B" for priority abuse.

(3) 
Verify the use of end
item codes (EIC) for requesting
repair parts.

(4) 
Verify that requests
for recoverables are preceded by a
turn-in of an unserviceable like
item.

(5)  Verify the
establishment and maintenance of
document registers within the
unit.

(6) 
Verify controls are in
place to account for all VISA
IMPAC purchases.

(7) 
Verify command
requirement procedures are
followed when a unit member is
appointed as an
ordering/contracting officer.

(8) 
Verify requests for
DRMO property are processed
through Supply Support Activity (SSA).

(9) 
Verify that delegation
of authority documents are
prepared to receipt for supplies
and equipment.

(10)
Report all discrepancies when
supplies and equipment are
received.

(11)
Verify that document modifiers
are submitted when a change is
required.

(12)
Verify cancellation requests
are submitted when requested items
are no longer needed.

(13)
Monitor the hazardous material
program and provide guidance on
the availability of materials.

e.
Ensure supply personnel
comply with policies in issuing,
storing, turning in supplies and
equipment.

(1) 
Issuing.

(a)  
Verify all property
is issued and hand receipt
accountability is maintained

(b)  
Verify hand receipts
are used when property book or
durable items are issued.

(2) 
Storage.

(a)  
Verify that adequate
facilities and space is
available for hand receipt
holders to store the different
classes of supplies.

(b)  
Verify that storage
facilities meet physical
security requirements to prevent
loss.

(c)  
Verify that storage
facilities meet the Occupational
Safety and Health Administration
(OSHA) Guidelines and local SOP.

(d)  
Verify that adequate
material handling equipment (MHE)
is on hand.

(e)  
Verify that storage
facilities are properly marked
with appropriate identifying
symbols.

(f)   
Verify that materials
are inspected and kept ready for
use.

(3) 
Turn-ins.

(a)  
Verify that
transferred property meets
accountability and maintenance
requirements.

(b)  
Verify turn-in action
of excess property and
associated components are
initiated within 10 calendar
days after effective data of
authorization document change.

(c)  
Verify turn-in of
unserviceable and not repairable
property book items through the
PBO.

(d)  
Verify the custodian
handles the turn-in of
unserviceable communication
security (COMSEC) equipment.

(e)  
Verify turn-in of
unserviceable repairable to
supporting SSA.

(f)   
Validate component
shortages of property for
turn-in.

(g)  
Items "found on
installation" that are not
on accountable records must be
turned in through PBO.

(h)  
Verify turn-in of
residue and unexpended
ammunition after completion of
training.

(i)   
Verify ammunition
that is found is turned-in to
the amnesty program.

(j)   
Verify excess
hazardous materials are
turned-in to SSA.

f. 
Establish and maintain
document registers.

(1) 
Manual.

(a)  
Verify PBO has
designated, by informal
memorandum, those elements
authorized to request expendable
and durable supplies.

(b)  
Verify an informal
memorandum, that specifies class
of supply, Department of Defense
Activity Address Code (DODAAC)
and block of document serial
numbers to be used by element is
on hand.

(c)  
Verify document
registers are prepared and
maintained correctly.

(d)  
Verify supply status,
status cards and/or listings are
maintained for supplies due-in.

(e)  
Verify all
transactions, such as
cancellation, follow-up,
modification, and receipt data
is posted to document register.

(f)   
Verify document
register is closed out and filed
correctly.

(2) 
Automated.

(a)  
Verify PBO has
designated, by informal
memorandum those elements
authorized to request expendable
and durable supplies.

(b)   Verify an
informal memorandum that
specifies class of supply,
DODAAC and block of document
serial numbers to be used by
element is on hand.

(c)  
Verify document
number parameter is set for
classes of supply.

(d)  
Verify active and
inactive document/transaction
history listings are maintained
correctly.

g.
Conduct reconciliation
procedures with supply support
activity.

(1) 
Verify reconciliation
is accomplished on a monthly basis
or in accordance with local
standing operating procedures.

(2) 
Verify copy of
reconciliation is on file.

h.
Establish supply and
equipment inventory control
functions.

(1) 
Verify elements that
impact on acquisition, allocation,
and disposal of materiel.

(2) 
Verify joint change of
primary hand receipt holder is
conducted.

(3) 
Verify all unit
property is inventoried annually.

(4) 
Verify inventory is
conducted prior to receipt or
turn-in of property.

(5) 
Verify a change of
custody of arms storage facility
is conducted with results recorded
on a hand receipt.

(6) 
Verify sensitive item
inventories are conducted and
recorded.

(7) 
Verify weapons and
ammunition inventories are
conducted and recorded.

(8) 
Verify unit loads,
basic loads, and operational loads
are inventoried to verify
authorized stockage levels.

(9) 
Verify authorized
stockage of the prescribed load
list (PLL) is on hand or on
request.

(10)
Verify inventories of OCIE is
conducted:

(a)  
Soldiers departing or
newly assigned.

(b)  
Soldiers placed on
AWOL status, hospitalized, or
emergency leave.

(c)  
Soldiers returning
from a field exercise.

i.  
Establish and maintain
supply files.

(1) 
Verify unit files are
on hand and maintained.

(2) 
Verify files are
disposed of in accordance with AR
25-400-2.

j.  
Supervise unit budget
operations.

(1)  Verify that
qualified individuals are
available to operate the Unit
Level Logistics System S4
(ULLS-S4).

(2) 
Verify that the ULLS-S4
EM is on hand.

(3) 
Verify that security
accesses for ULLS-S4 have been
established.

(4) 
Verify that ULLS-S4
Parameter Files are established.

(5) 
Verify that property
origin records have been
established.

(6) 
Verify that Continuity
Operation Procedures (COOP) for
ULLS-S4 is being performed.

3.   Maintain property administration in a unit by
applying the Command Supply Discipline
Program procedures.

a.
Administrative action.

(1) 
Review the last
evaluation to determine if past
discrepancies were resolved.

(2) 
Establish suspense
dates for corrective actions.

(3) 
Correct all findings
using regulatory guidance.

(4) 
Brief commander on the
findings at the completion of the
evaluation.

(5) 
Evaluate the supply
operations by using command
inspection checklist.

(6) 
Determine if any
discrepancies are repeat findings.

(7) 
File evaluation results
in the appropriate unit supply
files.

b.
Train personnel.

(1) 
Verify that school
trained supply personnel are
assigned and working in their
assigned positions.

(2) 
Conduct military
occupational skill (MOS) training
classes to validate skills.

(3) 
Recommend professional
development through enrollment in
Army correspondence courses.

c.
Re-inspect areas.

(1) 
Review the last
evaluation and correct
discrepancies found.

(2) 
Inform commander that
corrective action has been taken.

(3) 
Forward results of
corrective action to higher
headquarters.

(4) 
Determine if any
discrepancies are repeat findings.

(5) 
File evaluation results
in the appropriate unit supply
files.

4.   Store Class I meal ready to eat (MRE) in accordance
with DOD Regulation 4145.19.R-1 change
5, section V.

a.
Prepare to store
supplies.

(1) 
Review storage area
layout to determine best location
for storage.

(2) 
Verify storage area is
clean and dry.

(3) 
Verify storage area is
properly ventilated.

(4) 
Verify storage area
temperature remains constant
(between 70 and 80 degrees
Fahrenheit).

(5) 
Verify the storage area
can be secured.

(6) 
Obtain necessary
supplies or equipment to store
Class 1 MREs.

b.
Store MREs using
indoor/covered storage.

(1) 
Place wooden pallets on
floor/ground.

(2) 
Stack MREs on the
wooden pallets, leaving a space
between each case
(cross-stacking).

(3) 
Place each lot on a
separate pallet using the
cross-stacking method.

(4) 
Stack oldest date packs
in front.

(5) 
Mark the lots and place
the cases of MREs on the pallet
where the date of the pack can be
seen (location placard).

(6) 
Do not stack MREs near
the ceiling or heater pipes where
temperature is high.

c.
Apply precautionary
measures to avoid loss or damage to
supplies.

(1) 
Place a fire
extinguisher in the storage area.

(2) 
Place a mousetrap on
each corner of the storage area.
Report any signs of insect or
rodent infestation to proper
authority.

(3) 
Check MREs periodically
for pilferage, spoilage, and lot
expiration date.

5.   Store Class II expendable supplies in accordance
with DOD Regulation 4145.19-R-1
chapter 3, section 3.

a.
Prepare to store
supplies.

(1) 
Review storage area
layout to determine where items
are to be stored.

(2) 
Verify the area is
clean and dry.

(3) 
Verify that the area is
well ventilated.

(4) 
Obtain necessary
supplies and equipment needed to
store Class II expendable
supplies.

b.
Store Class II expendable
supplies.

(1) 
Store supplies most
often requested in an easy to
reach place.

(2) 
Store housekeeping
supplies such as soap and toilet
paper beneath issue counter.

(3) 
Store housekeeping
supplies such as brooms in tool
room or closet.

(4) 
Store nonflammable
weapon maintenance materials such
as rifle patches and repair parts
in the arms room.

(5) 
Store other unit
expendable supplies in designated
areas using shelving, drawers,
cabinets, or bins.

c.
Apply precautionary
measures to avoid loss or damage to
supplies.

(1) 
Place a fire
extinguisher in the storage area.

(2) 
Report any sign of
insect or rodent infestation to
proper authority.

(3) 
Check expendable
supplies periodically to prevent
waste and pilferage.

6.   Store Class
IIIP petroleum products in accordance
with DOD Regulation 4145.19-R-1
chapter 5, section 7.

a.
Prepare to store
supplies.

(1) 
Store packaged fuels,
lubricants, and greases in an area
designated for storage of these
items.

(2) 
Store in a building
only if adequate dispersion and
ventilation are obtained and the
building meets the requirements of
the current flammable liquid code.

(3) 
Place all packaged
fuels, lubricants, and greases in
a covered storage area, when
possible.

b.
Store Class IIIP
petroleum products.

(1) 
Store the maximum
quantity of products in limited
space while maintaining fire
control and providing ease and
safety in handling.

(2) 
Store cans using the
pyramidal stacking or vertical
stacking methods.

(3) 
Stack cans on wooden
pallets, at unit and
organizational level using one or
both methods, pyramidal or
vertical.

(4) 
Verify that no
containers are leaking.

(5) 
Store container with
date of pack clearly in view.

c.
Apply precautionary
measures to avoid loss or damage to
supplies or environment.

(1) 
Verify that package
fuel does not drain into rivers or
sewage systems.

(2)  Verify uncased
container exteriors are free of
grease and oil before being placed
in storage.

(3) 
Inspect stacks
periodically for evidence of
leakage, abnormal swelling or
corrosion of containers, for
stability of stacks, and to verify
that product markings are legible.

(4) 
Place a fire
extinguisher in the storage area.

7.   Store Class IV expendable supplies in accordance
with DOD Regulation 4145.19-R-1
chapter 5, section 5.

a.
Prepare to store
supplies.

(1) 
Store Class IV
expendables in a covered storage
area, when possible.

(2) 
Verify that the area is
clean and dry.

(3) 
Verify that the area is
well ventilated.

(4) 
Obtain dunnage and
place in storage area, if needed.

(5) 
Store in an easily
accessible location.

b.
Apply precautionary
measures to avoid loss or damage to
supplies.

(1) 
Inspect periodically to
prevent waste, pilferage, or loss
due to dry rot or mildew.

(2) 
Rotate stocks when
appropriate.

(3) 
Place a fire
extinguisher in the storage area.

8.   Store Class V ammunition in the unit arms room, in
accordance with AR 190-11 and DOD
Regulation 4145.19-R-1.

a.
Prepare to store
supplies.

(1) 
Verify the storage room
can be secured.

(2)  Verify an unaccompanied "access control
register" is posted on the
outside of the door, in accordance
with AR 190-11, chapter 4,
paragraph 4-19.

(3) 
Affix signs announcing
the presence of Intrusion
Detection System (IDS) at eye
level when applicable.

(4) 
Place a
"RESTRICTED AREA" sign
easily visible to people
approaching the area.

(5) 
Place a "NO
SMOKING" sign outside the
door.

(6) 
Place a "FIRE
SYMBOL #4" outside the
storage room or building.

b.
Place the ammunition on
pallets.

(1) 
Separate by lot
numbers.

(2)  Arrange so free
circulation of air beneath and
throughout the stack is possible.

(3) 
Verify the stacks of
ammunition are not closer than 18
inches from the roof and 3 inches
off the floor.

(4) 
Level the dunnage (if
required).

c.
Apply precautionary
measures to avoid loss or damage to
supplies.

(1) 
Verify the boxes,
cases, and other containers of
ammunition are clean and dry
before being stored.

(2) 
Verify that all cases
are sealed.

(3) 
Position fire
extinguishers within the distance
prescribed for the type Class V
ammunition/explosives stored.

9.   Store paints, cylinders, and flammable supplies in
accordance with DOD Regulation
4145.19-R-1, paragraph 5-404.

a.
Prepare to store paint
and flammable supplies in a covered
storage area designated for
"FLAMMABLE STORAGE."

(1) 
Place the total
quantities of each within the
storage area.

(2) 
Pallets or dunnage will
be used to segregate containers in
piles.

(3) 
Storage arrangements
will comply with DOD Regulation
4145.19‑R-1, table 5-5.

b.
Prepare to store
compressed gases (used for welding).

(1) 
Identify cylinders by
color code of noun in accordance
with MIL STD-101.

(2) 
Tag or label all filled
cylinders with stock numbers. One
for the type gas and one for the
cylinder.

(3) 
Tag empty cylinder with
"MT" to designate
"empty".

c.
Comply with handling
procedures for movement of
cylinders.

(1) 
Move cylinders by using
a suitable hand truck.

(2) 
Move cylinders by
tilting and rolling when suitable
hand trucks are not available.

(3) 
Do not lift cylinder by
the valve protection cap.

(4) 
Do not lift cylinder by
the cranes or mechanical lifts
unless fastened in proper
containers, racks, and cradles.

(5) 
Do not lift cylinder
with rope, chain slings, or
electromagnets.

(6) 
Do not use cylinder as
a roller, support or for any
purpose other than for containing
compressed gases.

d.
Apply precautionary
measures to avoid damage or loss to
supplies.

(1) 
Do not use open flame
devices in the flammable storage
area. No smoking rule will be
rigidly enforced.

(2) 
Place fire
extinguishers by required type in
flammable storage area.

(3) 
Roll paint drums stored
horizontally every 90 days.

10. Determine method of obtaining relief from responsibility for
"damaged property" in
accordance with AR 735-5, paragraph
12-1c (5) and table 12-1.

a.
Process a relief document
for damaged organizational clothing
and individual equipment (OCIE) when
there is no negligence and item
costs less than $100 in accordance
with AR 735-5, paragraph 14-25, b
(2). Prepare a "damage
memorandum" stating the cause
of the damage for the unit
commander’s approval in accordance
with AR 735-5, Paragraph 14-25.

b.
Process a relief document
for damaged property when there is
no negligence and items cost less
than $200. 
Prepare a "damage
memorandum" stating the cause
of the damage for the unit
commander’s approval and attach it
to the maintenance request or
turn-in document.

c.
Process a relief document
for damaged property when there is
no negligence and the item costs
more than $200. Prepare a
"damage memorandum" for
the approving authority’s designated
representative; he will enter
"concur" on the statement
and include the signature of the
approving authority or designated
representative. 
In no case will the unit
commander be a designated
representative for reviewing damage
statement when the cost for repair
of the damage item is equal to or
exceeds $200.

d.
Process a relief document
for any item when a person admits
liability and the amount is less
than one month’s pay, in accordance
with AR 735-5 paragraph 14-25b (1).  Prepare a statement of charges/cash collection voucher.

e.
Process a relief document
for any item when a person admits
liability and the amount is less
than one month’s pay, in accordance
with AR 735-5, paragraph 14-25, b
(1) (b). 
Prepare and process a report
of survey for the damaged property.

f. 
Process a relief document
for any item when a person does not
admit liability or negligence in
accordance with AR 735-5, paragraph
13-2, a (1). 
Prepare and process a report
of survey for the damaged property.

11. Determine method of relief from responsibility for "lost
or destroyed property" in
accordance with AR 735-5, chapter 12,
paragraph 12-1, c (5), table 12-2; and
AR 15-6, chapter 3 through 5; and AR
190-11, paragraph 2-9, page 5.

a. Process a relief document
for any item (except sensitive
items) when a person admits
liability and the amount is less
then one month’s pay, in accordance
with AR 735-5, paragraph 12-2c. 
Prepare a statement of
charges/cash collection voucher.

b.
Process a relief document
for any lost or destroyed item that
requires a Report of Survey (RS) or
AR 15-6 investigation in accordance
with AR 15‑6, chapters 3
through 5.

(1) 
Prepare DA Form 4697
for sensitive items when an
investigation is required under AR
15-6 for those items so designated
in accordance with AR 190-11,
appendix E.

(2) 
Prepare a DA Form 4697
when directed by higher authority
or by DA directive in accordance
with AR 735-5, chapter 13,
paragraph 13-2 (8).

(3) 
Prepare a DA Form 4697
when the loss was discovered
through inventory on a change of
accountable officer and when
individual does not make voluntary
reimbursement to the government,
in accordance with AR 735-5
paragraph 13-2, a (2).

(4) 
Prepare a DA Form 4697
for household furnishings and
damage of government family
housing units when amount is more
than one month’s pay, in
accordance with AR 735-5 paragraph
13-2, a (4).

(5) 
Prepare a DA Form 4697
for item when a person admits
liability but the amount is more
than one month’s pay.

(6) 
Prepare a DA Form 4697
for item when negligence is
suspected but person does not
admit liability and when the
person refuses to sign DD Form
362, in accordance with AR 735-5,
table 12-2.

(7) 
Prepare a DA Form 4697
when bulk petroleum loss exceeds
allowable loss and is over $500 in
accordance with AR 735-5 paragraph
13-2, a (5).

12. Determine method of obtaining relief from responsibility for
"damaged, lost, or destroyed
items under special situations"
in accordance with AR 735‑5,
table 12-2; AR 710-2, paragraph 2-35,
and AR 700-84, paragraph 5-4.

a.
Process a relief document
for bulk petroleum item when loss
exceeds allowable loss and is less
than $500, in accordance with AR
735-5, paragraph 2-35.

(1) 
Perform causative
research.

(2) 
File a copy of the
report with the monthly bulk
petroleum accounting summary
report as a supporting document.

b. Process a relief document
for hand tools authorized to a unit
when liability is admitted in
accordance with AR 735-5, paragraph
12-26. 
Prepare a DD Form 362.

c.
Process a relief document
for items lost in laundry in
accordance with AR 735-5, table
12-2.

(1) 
Prepare DA Form 3078, Personal
Clothing Request.

(2) 
Prepare a property
issue slip listing the items lost.

(3) 
Prepare a monthly
report of survey for all articles
reissued or for credit given.

d.
Process a DA Form 4697
for items lost resulting from fire,
theft, or disaster in accordance
with AR 735-5, table 12-19.

e.
Process a memorandum for
items destroyed because of
infection. List items on the
memorandum and identify the officer
who directed destruction.

f. 
Process a memorandum for
unsafe items due to age, (such as
drugs, ammunition, parachutes, or
chemicals) in accordance with AR
735-5, table 12-2.

(1) 
Prepare turn-in
document in accordance with AR
710-2.

(2) 
Use
reference information on age
published in Army supply bulletins
or DA Form 4697.

g.
Process a memorandum for
abandoned items (such as combat
contingency, or large scale field
maneuvers) in accordance with AR
735-5, table 12-2. 
Prepare written orders to
abandon, signed by the installation
or division commander, to serve as a
property adjustment voucher. 
If the commander declines to
approve the order, prepare DA Form
4697.

h.
Process a relief document
for items abandoned for reasons of
health, safety, expense, difficulty
to maintain, or handling in
accordance with AR 735-5, table
12-2.  Submit an abandonment order to installation or division
commander; then use it as a property
adjustment voucher.

1.   Determined the requirements to manage property
administration.

—

—

a.
Reviewed guidance to
manage property administration in
units in accordance with AR 710-2.

b.
Reviewed
administrative procedures as
outlined in DA Pam 710-2 and local
SOP to manage property
administration.

2.   Established property administration in a unit.

—

—

a.
Ensured personnel used
the correct property authorization
documents.

b.
Ensured
personnel maintained the automated
property listings.

c.
Ensured
personnel prepared and maintained
hand receipts using correct
procedures.

d.
Ensured
procedures for request and receipt
of supplies and logistical services
were followed.

e.
Ensured
supply personnel complied with
policies in issuing, storing, and
turning in supplies and equipment.

f. 
Established and
maintained document registers.

g.
Conducted
reconciliation procedures with
supply support activity.

h.
Established
supply and equipment inventory
control functions.

i.  
Established and
maintained supply files.

j.  
Supervised unit budget
operations.

3.   Maintained property administration in a unit by
applying the Command Supply Discipline
Program procedures.

—

—

a.
Applied administrative
action.

b.
Trained
personnel.

c.
Re-inspected
areas.

4.   Stored Class I MRE in accordance with DODR
4145.19.R-1 chapter 5, section V.

—

—

a.
Prepared to store
supplies.

b.
Stored
MREs using indoor/covered storage.

c.
Took
precautionary measures to avoid loss
or damage to supplies.

5.   Stored Class II expendable supplies in accordance
with DOD Regulation 4145.19-R-1,
chapter 3, section 3.

—

—

a.
Prepared to store
supplies.

b.
Stored
Class II expendable supplies.

c.
Took
precautionary measures to avoid loss
or damage to supplies.

6.   Stored Class IIIP petroleum products in accordance
with DODR 4145.19-R-1, chapter 5,
section 7.

—

—

a.
Prepared to store
supplies.

b.
Stored
Class IIIP petroleum products.

c.
Took
precautionary measures to avoid loss
or damage to supplies or
environment.

7.   Stored Class IV expendable supplies in accordance
with DODR 4145.19-R-1, chapter 5,
section 5.

—

—

a.
Prepared to store
supplies.

b.
Took
precautionary measures to avoid loss
or damage to supplies.

8.   Stored Class V ammunition in the unit arms room, in
accordance with AR 190-11 and DODR
4145.19-R-1.

—

—

a.
Prepared to store
supplies.

b.
Placed
the ammunition on pallets.

c.
Took
precautionary measures to avoid loss
or damage to supplies.

9.   Stored paints, cylinders, and flammable supplies in
accordance with DOD R 4145.19-R-1,
paragraph 5-404.

—

—

a.
Prepared to store paint
and flammable supplies in a covered
storage area designated for
"FLAMMABLE STORAGE."

b.
Prepared
to store compressed gases (used for
welding).

c.
Followed
handling procedures for movement of
cylinders.

d. Took precautionary
measures to avoid damage or loss to
supplies.

10. Determined method of
obtaining relief from responsibility
for "damaged property" in
accordance with AR 735-5, paragraph
12-1c (5) and table 12-1.

—

—

a. Processed a relief
document for damaged organizational
clothing and individual equipment (OCIE)
when there was no negligence and
item cost less than $100 in
accordance with AR 735-5, paragraph
14‑25b(2). 
Prepared a "damage
memorandum" stating the cause
of the damage for the unit
commander’s approval in accordance
with AR 735-5, paragraph 14-25, b
(2).

b.
Processed a relief
document for damaged property when
there is no negligence and item(s)
costs less than $200. 
Prepared a "damage
memorandum" stating the cause
of the damage for the unit
commander’s approval and attached it
to the maintenance request or
turn-in document.

c.
Processed a relief
document for damaged property when
there was no negligence and the item
cost more than $200. 
Prepared a "damage
memorandum" for the approving
authority’s designated
representative; he entered
"concur" on the statement
and included the signature of the
approving authority or designated
representative.  In no case was the unit commander a designated
representative for reviewing damage
statement when the cost for repair
of the damage item was equal to or
exceeded $200.

d.
Processed a relief
document for any item when a person
admitted liability and the amount
was less than one month’s pay, in
accordance with AR 735-5 paragraph
14-25b(1). 
Prepared a statement of
charges/cash collection voucher.

e.
Processed a relief
document for any item when a person
admitted liability and the amount
was more than one month’s pay, in
accordance with AR 735-5, paragraph
14-25b(1)(b). 
Prepared and processed a
report of survey for the damaged
property.

f.  Processed a relief document for any item when a person
did not admit liability or
negligence in accordance with AR
735-5, paragraph 13-2a (1). 
Prepared and processed a
report of survey for the damaged
property.

11. Determined method of
relief from responsibility for
"lost or destroyed property"
in accordance with AR 735‑5,
chapter 12, paragraph 12-1c(5), table
12-2; and AR 15-6, chapters 3
through 5; and AR 190-11, paragraph
2‑9.

—

—

a.
Processed a relief
document for any item (except
sensitive items) when a person
admitted liability and the amount
was less than one month’s pay, in
accordance with AR 735-5, paragraph
12-2c. Prepared a statement of
charges/cash collection voucher.

b.
Processed
a relief document for any lost or
destroyed item that required a
report of survey or AR 15-6
investigation in accordance with AR
15-6, chapters 3 through 5.

12. Determined method of
obtaining relief from responsibility
for "damaged, lost or destroyed
items under special situations"
in accordance with AR 735-5, table
12-2, paragraph 2-35; and AR 700-84,
paragraph 5-4.

—

—

a.
Processed a relief
document for bulk petroleum item
when loss exceeded allowable loss
and was less than $500, in
accordance with AR 735-5, paragraph
2‑35.

b.
Processed a relief
document for hand tools authorized
to a unit when liability was
admitted in accordance with AR
735-5, paragraph 12-26. 
Prepared a DD Form 362.

c.
Processed
a relief document for items lost in
laundry in accordance with AR 735-5
table 12-2.

d.
Processed
a DA Form 4697 for items lost
resulting from fire, theft or
disaster in accordance with AR
735-5, table 12-2.

e.
Processed a memorandum
for items destroyed because of
infection. 
Listed items on the
memorandum and identified the
officer who directed destruction.

f.  Processed a memorandum for unsafe items due to age, (such
as drugs, ammunition, parachutes, or
chemicals) in accordance with AR
735-5, table 12-2.

g.
Processed a memorandum
for abandoned items (such as combat
contingency or large scale field
maneuvers) in accordance with AR
735-5, table 12-2. 
Prepared written orders to
abandon, signed by the installation
or division commander, to serve as a
property adjustment voucher. 
If the commander declined to
approve the order, prepared DA Form
4697.

h.
Processed a relief
document for items abandoned for
reasons of health, safety, expense,
difficulty to maintain or handling
in accordance with AR 735-5, table
12-2.  Submitted an abandonment order to installation or division
commander; then used it as a
property adjustment voucher.

AR
190-11

AR
25-400-2

AR
710-2

AR
735-5

DA
Pam 25-30

DA
Pam 710-2-1