CLARIFICATION TO CURRENT PROMOTION POLICIES
A. AR 600-8-19, ENLISTED PROMOTIONS AND REDUCTIONS, 25 JAN 05
B. AR 601-208, ARMY RETENTION PROGRAM, 31 MAR 99.
C. HQDA (DAPE-MPE) Message, 251601Z FEB 05, SAB.
1. THIS MESSAGE NUMBER WILL EXPIRE NLT JUN 06; HOWEVER, THE PROCEDURES WILL REMAIN IN EFFECT UNTIL SUPERSEDED OR RESCINDED.
2. THIS MESSAGE APPLIES TO ACTIVE ARMY SOLDIERS.
3. THIS MESSAGE PROVIDES CLARIFICATION TO PROCEDURAL GUIDANCE FOR VARIOUS PROMOTION ACTIONS.
4. PARAGRAPH 1-10, AR 600-8-19: SOLDIERS WITHOUT APPROPRIATE SECURITY CLEARANCE OR FAVORABLE SECURITY INVESTIGATION FOR PROMOTION TO THE GRADE AND MILITARY OCCUPATIONAL SPECIALTY (MOS) ARE INELIGIBLE FOR PROMOTION. SOLDIERS WILL REGAIN PROMOTABLE STATUS THE DAY THEY RECEIVE THE APPROPRIATE LEVEL CLEARANCE. A MEMORANDUM FROM THE SECURITY OFFICER, VERIFYING THE SECURITY CLEARANCE STATUS, IS THE ONLY MEMORANDUM ACCEPTED BY THIS OFFICE FOR PROMOTION REINSTATEMENT, REVOCATION, OR REMOVAL. SOLDIERS WHO LOSE THEIR REQUIRED CLEARANCE FOR CAUSE WILL BE REMOVED FROM THE RECOMMENDED LIST BY THE PROMOTION WORK CENTER
5. PARAGRAPH 3-36, AR 600-8-19: RULES FOR PROCESSING SERVICE REMAINING REQUIREMENTS (SRR). AS A REMINDER, FOR PROMOTION TO STAFF SERGEANT THERE IS A SERVICE REMAINING REQUIREMENT OF 12 MONTHS FROM PIN ON DATE. THE EXTENSION OR REENLISTMENT MUST OCCUR IN THE MONTH TO WHICH THE CUTOFF SCORE WAS MET. EXCEPTIONS ARE:
A. SOLDIERS SELECTED FOR PROMOTION AND ARE WITHIN 12 MONTHS FROM THEIR MANDATORY RETIREMENT DATE (MRD) OR RETENTION CONTROL POINT (RCP) IN ACCORDANCE WITH AR 601-280. THESE SOLDIERS MUST SUMBIT A MEMORANDUM COMMITING TO REENLIST OR EXTEND THEIR ETS BY THE LAST DAY OF THE PROMOTION MONTH TO THE SERVICING PROMOTIONS WORKCENTER. THE PROMOTION WORKCENTER WILL IMMEDIATELY PUBLISH PROMOTION ORDERS ON THESE SOLDIERS, PROVIDED OTHERWISE ELIGIBLE, SO THAT THEY CAN EXTEND OR REENLIST SUBSEQUENT TO THE PROMOTION TO MEET THE SRR. HOWEVER, THESE SOLDIERS MUST STILL COMPLETE THE ACTION TO MEET THE 12 MONTH SRR WITHIN 90 DAYS AFTER MEETING OR EXCEEDING THE HQDA PROMOTION POINT CUTOFF SCORE. IF THIS REQUIRMENT IS NOT MET THE SERVICING PROMOTION WORK CENTER WILL REVOKE THE PROMOTION ORDERS, REDUCE THE SOLDIER IN GRADE, WHEREBY THE SOLDIER MUST APPEAR BEFORE A PROMOTION BOARD TO AGAIN GAIN PROMOTABLE STATUS
B. SOLDIERS WHO MAY LOSE ELIGIBILITY TO RECEIVE A SELECTIVE REENLISTMENT BONUS (SRB) OR WHO MAY LOSE ENTITLEMENT TO ALL OR A PORTION OF A SRB IF REQUIRED TO EXTEND OR REENLIST TO MEET THE SRR AT THEIR CURRENT GRADE. THESE SOLDIERS MUST SUMBIT A MEMORANDUM COMMITING TO REENLIST OR EXTEND THEIR ETS NO LATER THAN THE LAST DAY OF THE PROMOTION MONTH TO THE SERVICING PROMOTIONS WORKCENTER. THE PROMOTION WORKCENTER WILL IMMEDIATELY PUBLISH PROMOTION ORDERS SUBSEQUENT TO THE SOLDIER MEETING THE REQUIRED SRR, PROVIDED OTHERWISE ELIGIBLE; HOWEVER, THESE SOLDIERS MUST STILL COMPLETE THE ACTION TO MEET THE 12 MONTH SRR WITHIN 90 DAYS AFTER MEETING OR EXCEEDING THE HQDA PROMOTION POINT CUTOFF SCORE. IF THIS REQUIRMENT IS NOT MET THE SERVICING PROMOTION WORK CENTER WILL REVOKE THE PROMOTION ORDERS, REDUCE THE SOLDIER IN GRADE, WHEREBY THE SOLDIER MUST APPEAR BEFORE A PROMOTION BOARD TO AGAIN GAIN PROMOTABLE STATUS.
NOTE: SOLDIERS ATTEMPTING TO POSTPONE REENLISTMENT OR EXTENSION BY SUBMITTING A MEMORANDUM OF INTENT, BASED SOLELY ON ANTICIPATING DEPLOYMENT IN A TAX FREE ZONE, THUS, RENDERING THE SRB TAX FREE, ARE NOT AUTHORIZED TO SUBMIT A MEMORANDUM OF INTENT.
6. PARAGRAPH 3-48A (3) AND (4), AR 600-8-19: ALL OTHER MILITARY RESIDENT TRAINING COURSES AND MILITARY CORRESPONDENCE COURSES AND COMPUTER-BASED TRAINING. IN ADDITION TO ANY TYPE OF CERTIFICATE, SOLDIERS ATTEMPTING TO ADD PROMOTION POINTS BASED ON THE NATIONAL CRYPTOLOGICAL SCHOOL (NCS) WILL ALSO INCLUDE THE NCS COURSE COMPLETION NOTICE ISSUED BY THE REGISTRAR, NATIONAL CRYPTOLOGIC SCHOOL. THE “HOURS ATTENDED” AS ANNOTATED ON THE COMPLETION NOTICE WILL BE USED TO CALCULATE PROMOTION POINTS FOR THOSE COURSES ELIGIBLE FOR PROMOTION POINT ASSOCIATION.
7. MILPER MESSAGE 05-055, 28 FEBRUARY 2005, DA DIRECTED PROMOTION LIST INTEGRATION TO SERGEANT (SGT), DISCUSSES AN ALTERNATE MEASURE IN SELECTING ELIGIBLE SPECIALIST AND CORPORALS TO BECOME PROMOTABLE BY AWARDING 350 PROMOTION POINTS WITHOUT A BOARD APPEARANCE. THE FOLLOWING ARE CLARIFICATIONS:
A. ENLISTED PROMOTIONS BRANCH PUBLISHES A LIST OF ELIGIBLE SPECIALISTS/CORPORALS, TO CONSIDER AWARDING 350 PROMOTION POINTS, BASED SOLELY ON 10 MONTHS TIME IN GRADE/46 MONTHS TIME IN SERVICE. INDIVIDUAL COMMANDS ARE RESPONSIBLE TO SCREEN THIS PUBLISHED LIST TO ENSURE SOLDIERS THAT ARE UNDER SUSPENSION OF FAVORABLE ACTIONS, THOSE THAT ARE BARRED FROM REENLISTMENT, OR OTHERWISE INELIGIBLE FOR PROMOTION, ARE DENIED INTEGRATION TO THE PROMOTION STANDING LIST. IF A SOLDIER IS INADVERTANTLY INTEGRATED ERRONEOUSLY UNDER ONE OF THE CONDITIONS IN PARAGRAPH 3-28, AR 600-8-19, THE UNIT MUST TAKE IMMEDIATE ACTION TO REMOVE THAT SOLDIER. IF ERRONEOUS INTEGRATION WAS BASED SOLELY ON AN OVERSIGHT, THEN PROCEDURES IAW PARAGRAPH 3-28, AR 600-8-19 MUST BE FOLLOWED.
B. SOLDIERS ADDED TO THE RECOMMENDED LIST IN THIS MANNER ARE NOT ELIGIBLE FOR RE-COMPUTATIONS. FURTHER, SOLDIERS WHO DESIRE TO RECEIVE PROMOTION POINTS BASED ON THEIR ACTUAL ACCOMPLISHMENTS, IAW THE EXISTING PROCESSES OUTLINED IN AR 600-8-19, MUST BE RECOMMENDED AND BOARDED BY THEIR CHAIN OF COMMAND. SOLDIERS, WITH SUPPORT OF THEIR COMMANDER, CHOOSING TO APPEAR BEFORE A PROMOTION BOARD AFTER AUTOMATIC LIST INTEGRATION, ARE TO FOLLOW THE EXISTING PROVISIONS FOR TOTAL REEVALUATION.
C. IF, AFTER THE BOARD APPEARANCE, THE SOLDIER DOES NOT HAVE THE MINIMUM POINTS REQUIRED TO STAY ON THE STANDING LIST (LESS THAN 350) BUT WAS RECOMMENDED BY THE PROMOTION BOARD AND THE SOLDIER WAS PREVIOUSLY AUTOMATIC LIST INTEGRATED, THAT SOLDIER WILL REMAIN ON THE LIST WITH 350 POINTS. TO ADD ANY POINTS, THE SOLDIER MUST REAPPEAR BEFORE A PROMOTION BOARD.
D. CONVERSELY, IF A SOLDIER APPEARS BEFORE A PROMOTION BOARD, AND IS NOT RECOMMENDED FOR PROMOTION, THAT SOLDIER, REGARDLESS OF WHETHER THEY WERE PREVIOUSLY AUTOMATIC LIST INTEGRATED, WILL NOT REMAIN ON THE LIST AND MUST APPEAR BEFORE A PROMOTION BOARD TO REGAIN PROMOTABLE STATUS. THE PWC WILL TAKE THE NECESSARY ACTIONS TO REMOVE THE SOLDIER FROM THE PROMOTION STANDING LIST. IN ADDITION, THOSE THAT FALL WITHIN THIS CATEGORY WILL HAVE THEIR RCP ADJUSTED BACK TO PRIOR TO THE PROMOTABLE STATUS.
(1) THE ORIGINAL 350 POINTS DOES NOT CARRY OVER INTO THE OVERALL POINTS AFTER BOARD APPEARANCE, THEY ARE CANCELLED OUT BY THE BOARD APPEARANCE PROCESS.
(2) IF A SOLDIER IS AN AUTOMATIC LIST INTEGRATED SOLDIER, THEN APPEARS BEFORE A PROMOTION BOARD, AND FAILS TO BE RECOMMENDED BY THE PROMOTION BOARD, THEY MUST BE COMPLETELY REMOVED FROM THE PROMOTION STANDING LIST. AFTER THAT, THE ONLY WAY TO GAIN A PROMOTABLE STATUS IS TO REAPPEAR BEFORE THE BOARD.
E. A COMMAND NOR INDIVIDUAL SOLDIER CAN DENY THEMSELVES LIST INTEGRATION BASED ON INTENTIONS OF RECEIVING SEVERANCE PAY.
8. MILPER MESSAGE 05-208, EFFECTIVE 01 SEPTEMBER 2005, PROVIDES DELEGATION OF EXCEPTION TO POLICY APPROVAL AUTHORITY FOR SEMI-CENTRALIZED (SGT & SSG) PROMOTIONS TO THE FIRST 06 LEVEL COMMANDERS AND COFS OF DIVISIONS, CORPS, MACOMS AND OTHER SIMILAR ORGANIZATIONS THAT DON’T HAVE A COL LEVEL COMMAND STRUCTURE. THIS MESSAGE IN NO WAY IMPLIES THAT PERSONNEL SUPPORT BATTALIONS/MILITARY PERSONNEL DETACHMENTS OR THE LIKE SHOULD BE REMOVED FROM THE PROCEDURES IN PROCESSING EXCEPTIONS TO POLICY. AS LONG AS THESE TYPES OF FACILITIES ARE AVAILABLE, THEY MUST BE UTILIZED AS THEY ARE THE SUBJECT MATTER EXPERTS IN THE FIELD AND THEY ARE THE CUSTODIANS OF THE ORIGINAL DA FORMS 3355. THEREFORE, PRIOR TO THE FIRST 06 LEVEL COMMANDERS/COFS APPROVAL OF AN EXCEPTION TO POLICY, COORDINATION AND A RECOMMENDATION MUST BE OBTAINED FROM THE PSB/MPD. ONCE A DECISION HAS BEEN MADE DOCUMENTATION WILL BE FORWARDED TO THIS OFFICE FOR TAP-DB UPDATE. THE DOCUMENTATION REQUIRED TO ACCOMPLISH THE TAPDB UPDATE IS A MEMORANDUM SIGNED BY THE COL LEVEL COMMANDER/COS APPROVING THE ETP, THE RECOMMENDATION BY THE PSB/MPD AND WHAT CHANGES ARE TO BE ACCOMPLISHED (TO INCLUDE PROMOTION ORDERS IF APPLICABLE). MULTIPLE ETP APPROVALS AND EDAS/TAPDB UPDATES CAN BE INCLUDED ON ONE COL LEVEL SIGNED MEMORANDUM, BUT MUST INCLUDE SUFFICIENT DETAIL ON WHAT TRANSACTION(S) ARE REQUIRED.
9. NO LATER THAN 15 DEC 05; COL LEVEL COMMANDERS AND DIVISION, CORPS MACOM COL LEVEL, COS AND/OR AGS MUST SUBMIT A MEMORANDUM TO [email protected] REQUESTING ACCESS FOR THREE AUTHORIZED INDIVIDUALS (CIVILIAN OR MILITARY) WHO WILL DO THE EDAS TRANSACTIONS ONE THE CAPABILITIES ARE AVAILIBLE TO THE FIELD. IT IS IMPARATIVE AND A PREREQUISITE THAT THESE AUTHORIZED PERSONNEL HAVE BEEN GRANTED EDAS ACCESS BY THEIR LOCAL SUPPORTING INFORMATIONSYSTEM MANAGERS PRIOR TO REQUESTING ACCESS TO TAPBD
10. RESULTS OF THE FY05 CSM/SGM/SMC WERE MADE AVAILABLE MID JULY. ONE OF THE AWESOME TASKS DURING THIS BOARD WAS TO IDENTIFY PERSONNEL FOR CONSIDERATION AND SELECTION FOR ATTENDANCE AT THE UNITED STATES ARMY SERGEANTS MAJOR ACADEMY(USASMA) AS AN ALTERNATE. IN THE PAST, AN AVERAGE OF 400 MASTER SERGEANTS/FIRST SERGEANTS WERE SELECTED AS ALTERNATES AND WERE ACTIVATED BY NCOES BRANCH FOR ATTENDANCE. THEREFORE, THE MENTALITY IN THE FIELD IS THAT IF A SOLDIER IS SELECTED AS AN ALTERNATE, HE/SHE WILL GET ACTIVATED. SELECTION AS AN ALTERNATE FOR THE USASMC IS NOT A GUARANTEE THAT THE INDIVIDUAL WILL BE ACTIVATED TO ATTEND THE COURSE. THIS YEAR, THE ARMY OVER-SELECTED FOR THE ACADEMY TO ENSURE IT REMAINS FLEXIBLE IN SUPPORT OF THE ARMY’S OPTEMPO AND OUR COMMITMENT TO MAXIMIZE CLASS SEATS. THEREFORE, CONFIRMATION OF CLASS ATTENDANCE MUST BE ATTAINED BEFORE PLANS ARE MADE FOR A PERMANENT CHANGE OF STATION TO FT. BLISS, TX.
11. POINT OF CONTACT IS SGM COON AT DSN 221-5101, COMMERCIAL (703)325-5101 OR SFC GREEN AT DSN 221-3958 OR COMMERCIAL (703) 325-3958.
