Arms Room SOP

Sample Arms Room and Related Inspections SOP

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MEMORANDUM FOR RECORD

SUBJECT: Arms Room and Related Inspections

1. PURPOSE: This SOP defines defines how the S-2 will conduct inspections of Arms Rooms, Key Control, Seal Custody, Small Arms Repair Parts (SARPs) Program, and Unit Supply Room Physical Security.

2. BACKGROUND: There is no single established standard for Arms Room, Key Control and Seals Custodian inspections within III Corps. The standard is the regulations below. Because the standard is ambiguous and can change depending upon the inspector’s interpretation of the regulations, this SOP can only serve as a guide. If you prepare for inspections by following this SOP, you will pass.

3. REFERENCES:

a. AR 190-11, Physical Security of Arms, Ammunition and Explosives

b. AR 190-51, Physical Security of Arms, Ammunition and Explosives

c. AR 710-2, Supply Policy Below the Wholesale Level

d. FORSCOM/TRADOC Supply 1 to AR 190-11, Physical Security of Arms, Ammunition and Explosives

e. III Corps and FH REG 190-3, Administration and Management of Physical Security

f. III Corps and FH REG 190-11, Physical Security of Arms, Ammunition and Explosives,

g. AR 735-5 (14-27), Policies and Procedures for Property Accountability

h. DA PAM 710-2-1, Using Unity Supply System, Manual Procedures

4. REVIEW DATE: 01 OCT 01

5. RESPONSIBILITIES:

a. The Company Commander is overall responsible for the status of his company and their ability to pass inspection. Company Commanders may request courtesy visits in any of the secondary duty areas covered by this SOP they are concerned about at any time from the S-2.

b. It is the Company 1SG’s responsibility to Verify the proper personnel are available to conduct courtesy visits and inspections when scheduled. Company 1SGs may request courtesy visits in any of the secondary duty areas covered by this SOP they are concerned about at any time from the S-2.

c. It is the Company Executive Officer’s responsibility to Verify that the appointed officer has conducted a pre-inspection according to this SOP prior to the company requesting a courtesy visit or inspection.

d. The appointed officer for each secondary duty area is responsible for ensuring his area meets the standards specified by this SOP. Additionally, each appointed officer is responsible for reading ALL pertinent regulations and becoming the unit subject matter expert. It is the appointed officer’s duty to seek and schedule instruction from the S-2 or other appropriate sources, within 30 days of being appointed a secondary duty in the areas of Arms Room, Key Control, Seals and Functional Information Systems Security.

e. It is the S-2’s responsibility to Verify this SOP is distributed and updated annually. The S2 will coordinate inspection dates and times with Brigade, Division, and III Corps inspectors. The S2 will coordinate for courtesy pre-inspections from DIV at least five duty days prior to the inspection, for DIV and III Corps inspections. The S2 will coordinate for Brigade courtesy inspections at least three duty days prior to the inspection.

6. ARMS ROOM INSPECTIONS:

a. Outside the Arms Room:

1. Signs Posted.

(a) Verify the arms room is posted as a restricted area.

(b) Verify signs are highly visible (no Xerox copies) and visible from all approaches.

2. Lighting.

(a) Verify there is ample lighting at the entrance/issue area that stays on at all times and that the switch is only accessible to authorized personnel.

(b) Verify there is a wire or mesh guard protecting the light. If not, is there a work order in to place a protective guard around the light?

3. Weapons Ownership Information. Verify applicable state and local law data on the ownership, registration, and possession of privately owned weapons is posted on the unit bulletin board, or adjacent to the arms room.

4. Locks.

(a) Verify the most secure door to the arms room is secured with a “high security padlock”, DA or DOD approved.

(b) Verify the inner door is secured with either a “high security padlock,” or a series 5200 lock.

b. Access Rosters: Is access to the arms room controlled?

1. Unaccompanied Access Rosters.

(a) Verify the unit maintains a current unaccompanied access roster for the Arms Room Storage Facility posted out of plain view (i.e. on the wall adjacent to, but out of the direct line of sight from the issue window) in the arms room.

(b) Verify the Unaccompanied access roster is signed by the current commander and lists all personnel by name, rank, and duty position.

(c) Verify the unit maintains a JSIIDs unaccompanied access roster, in addition to the posted unaccompanied access roster in (b) above.

2. Accompanied Access Rosters.

(a) Verify the unit has posted an accompanied access roster that restricts access within the company to only those personnel who have a need to enter the arms room. It should include all E6 and above and any personnel deemed necessary to assist with weekly/monthly and closing inventories.

(b) Verify the unit has posted the most recent Battalion, Brigade, Division and III Corps accompanied access roster. If not, it is the S-2’s responsibility to provide them with one.

c. Master Authorization List (MAL): the MAL verifies to the armorer that the commander has authorized a certain individual to sign for and remove specific pieces of equipment from the arms room. There are two required MALs: Personal weapons and Crew served weapons/equipment.

1. Personal Weapons MAL.

(a) Verify the unit has a Personal Weapons MAL posted next to the issue window. Verify this MAL assigns weapons by serial number to individuals (identified by rank and name) in the company. Only one individual can be authorized to sign for a specific weapon. THEY ARE THE ONLY ONE AUTHORIZED TO SIGN OUT THAT WEAPON.

(b) The MAL must be dated, i.e. AS OF: date. If the MAL is more than a month old, question its accuracy…if anyone has come into the company in the past month, the MAL is no longer accurate.

(c) Verify the MAL is properly used by checking all personal weapons signed out on the form 550 and 2062s against the MAL.

2. Crew Served Weapons MAL.

(a) Verify the unit has a Crew Served MAL posted next to the issue window. Verify this MAL assigns weapons and equipment by serial number to individuals (identified by rank and name) in the company. * Unlike the Personal Weapons MAL, more than one individual can be authorized to sign for crew served weapons. All the individuals in a crew should be on the MAL for their crew served weapons. The Platoon Sergeant and/or Platoon Leader may also be authorized on the MAL.

(b) The MAL must be dated, i.e. AS OF: date. If the MAL is more than a month old, question its accuracy.

(c) Verify the MAL is properly used by checking all crew served weapons signed out on the form 550 and 2062s against the MAL.

3. Exceptions to the MAL.

(a) Only if there are NO unassigned weapons in the company, or all unassigned weapons in the company are non-mission capable, should an assigned weapon be signed out by anyone other than the individual(s) specified on the MALs.

(b) Have the Armorer make a note on the 550 and 2062 that this is an exception to the MAL. Get the commander to initial off on the exception to the MAL.

(c) Exceptions apply only to weapons. NVDs and other sensitive items MAY be on the MAL, and it is a good idea to assign equipment to individuals, but they do not require an exception to the MAL to be signed out.

d. Administrative Paperwork:

1. Appointment Orders. Verify the following individuals have been appointed by the current commander on orders:

(a) The Armorer

(b) The Assistant Armorer

(d) The Seals Custodian

(e) The SARPs custodian (E6 or above)

(f) The Key Control Officer

2. Armorer School Certification. Verify both the armorer and assistant armorer are graduates of the III Corps and Fort Hood Armorer’s course. Copies of their graduation certificates should be on hand in the arms room.

3. Local Records Checks.

(a) Verify the original Local Records Check (LRC) DA FM 7281-R, including medical files checks, Provost Marshal checks, and personnel files checks, is on file for all personnel with unaccompanied access to the arms room.

(b) Verify the armorer also has on file copies of LRCs for the Arms Room Officer (if not granted unaccompanied access), the Seals Custodian, the SARPs custodian, and the Key Control Officer.

4. Last Inspections.

(a) Verify the armorer has on hand the most recent results of:

(1) Division PMO inspection.

(2) III Corps inspection.

(3) Command Inspections.

(4) Any re-inspections due to failing 1-3.

(b) If the armorer does not have a copy of the most recent Battalion Courtesy Inspection, provide him with a copy and review the past discrepancies.

5. DEH MFR for Fabricated Arms Rack. Verify arms racks and containers meet security specifications.

(a) Verify arms racks or containers under 500 pounds are secured together in-groups weighing more than 500 pounds or secured to the structure.

(b) Verify racks have been constructed so that weapons cannot be removed by partial disassembly of the weapon or the rack. Try and remove a weapon from the rack.

(d) If fabricated racks (Home Made) are used, Verify the DEH MFR certifying them for use is posted on or adjacent to the rack, with a copy maintained in the Arms Room Book.

6. Unit SOP.

(a) Verify the unit has a Armsroom SOP signed by the current commander, and that it has been reviewed and updated as necessary in the last year. Verify the armorer, assistant armorer and arms room officer have read and are familiar with the provisions of their SOP.

(b) Verify the unit’s Armsroom SOP has been reviewed and stamped by III Corps Physical Security Branch, Office of the Provost Marshal within the past 11 months.

7. Construction Statement. Verify a qualified facility engineer has verified the structure composition of Arms, Ammunitions, and Explosives (AA&E) storage and prepared a DA Form 4604-R, Security Construction Statement. This statement MUST be less than five (5) years old.

8. Commander’s Assumption of command orders. Verify the current commander’s assumption of command orders are on file in the arms room book. If the commander is gone and the XO assumes command, the arms room will have a copy of his assumption of command orders and maintain them on file in the arms room book for the duration of his ‘command.’

e. Opening/Closing:

1. Verify SF 701 is maintained on file for 30 days.

2. Verify the times listed for closings with the SF702. There should less than an eight (8) minute time difference between what is listed on the SF701, and on the CHECKED BY time on the SF702.

3. Conduct an opening, verifying the numbers you have for items on hand against the armorer’s opening that day. Completely investigate any discrepancies, check appropriate 550s and 2062s.

f. Hand Receipt: Verify the Armorer is signed for everything in the arms room by checking the following:

1. Verify the hand receipt is less than 12 months old.

2. Verify the current armorer and the current commander have signed and dated it.

3. Do a 100% verification of the current hand receipt against the most recent weekly or monthly serial item inventory. Compare what is on the hand receipt with what was inventoried. If there are any discrepancies, verify a 100% inventory and have the armorer get his hand receipt updated as soon as possible.

g. Inventories:

1. Inventory MOI. Verify the unit commander has signed a memorandum of instruction on how to conduct serial item inventories. The unit should have each SSG and above who is able to conduct inventories read the MOI and sign a roster. The MOI should specify:

(a) A SSG or above who is not on the unaccompanied access roster or battalion accompanied access roster will conduct the inspection.

(b) No one will conduct consecutive serial inventories.

(c) The person conducting the inventory will verify each serial number on each item, i.e. inspecting and handling each item, not just the case or bag an item is in.

(d) That the individual conducting the inventory will initial and date each page of the inventory.

(e) That all marks will be made in black ink-no marks in pencil or white out! Extraneous marks are discouraged and must be initialed.

(f) That the individual conducting the inventory will verify 2062s for all items not on hand. They should add in the remarks column who signed it out after checking the 2062.

2. Inventory Book. The armorer should maintain all his weekly and monthly inventories in a notebook kept in the arms room.

(a) Verify weekly inventories are maintained on hand until the next monthly inventory.

(b) Verify the unit maintains twenty-four (24) months of monthly inventories on hand.

(c) Verify the unit maintains forty-eight (48) months of monthly inventories with discrepancies on hand. The following constitutes a discrepancy:

(1) Any serial numbers listed incorrectly.

(2) Marks made in anything other than black ink (i.e. pencil).

(3) Any marks made with white-out.

(4) Initials and date missing from any pages (if the person who conducted the inventory is still around, get them to initial and date all pages!)

(5) Any items listed as in for repair that do not have an accompanying memorandum signed by an E6 or above verifying the item was turned in for repair.

(6) Consecutive inventories made by the same person.

(7) Inventories conducted by E5 or below.

(8) Inventories conducted before the last seven days of the month.

3. Weekly/Monthly Inventories.

(a) Each inventory should have a cover sheet. Verify this cover sheet includes the following:

(1) Date of the inventory.

(2) That this is a Weekly or Monthly inventory (one must be circled).

(3) That the individual conducting the inventory has read the commander’s MOI for how to conduct an inventory.

(4) That the individual has checked all AA&E and sensitive items serial numbers and that all items are accounted for.

(5) Printed name, signature, and rank of the person conducting the inventory.

(6) That the armorer has verified the serial numbers on the inventory checklist accurately reflect the serial numbers on the master hand receipt dated: _____.

(b) Check the Inventories for discrepancies listed in (c) 1-8 above. If there are discrepancies:

(1) Verufy a MFR, signed by the unit commander, was done explaining what the discrepancy is, and what has been done to correct it.

(2) Verify the original inventory was placed in the discrepancy section of the inventory notebook, a copy made and the copy placed in the original (24 month) section of the notebook.

h. Issue Procedures:

1. SF 550. Every item that passes through the Arms Room window will be listed on a 550.

(a) Verify the SF 550 is completely filled out, i.e. weapons turned in are signed in.

(b) Verify for all weapons signed out, the armorer has a 2062 on hand, or if for less than 24 hours, a weapons card on hand.

(c) Verify the SF 550 against the personal and crew served MALs. Only authorized individuals should be signing out weapons.

2. Weapons Cards.

(a) Verify the unit has a weapons card signed by the current commander posted (both front and back) adjacent to the issue window.

(b) Verify the unit has issued a weapons card to all individuals assigned a personal weapon.

3. Hand Receipts.

(a) Verify that for all items issued for greater than 24 hours, the armorer has a 2062 on hand.

(b) Verify all 2062s for equipment signed out are less than six (6) months old.

(c) If an individual is going to school or TDY for greater than 90 days, they cannot have any equipment signed out from the arms room, unless that equipment accompanied the individual on TDY (i.e. to intrinsic action).

i. Privately Owned Weapons. If Privately Owned Weapons (POW) are stored in the arms room, check the following:

1. POWs must be secured in locked containers separated from military AA&E.

2. Is DA Form 3749 (weapons card) issued to individuals who are storing POW in the arms room?

3. Have the armorer show you:

(a) Written authorization (MFR) from the commander to store the POW in the arms room.

(b) Hand-receipt showing he has signed for each POW.

4. Verify POW are inventoried the same as military AA&E, to include daily openening/closings, weekly and monthly inventories.

5. Armorers must maintain written approval to withdraw POW from the arms room. Verify written approval is maintained on file until the weekly inventory after the weapon returns to the Arms Room, or the weekly inventory after the weapon PCS/ETS/ is sold/ or disposed of and will no longer be stored in the Arms Room.

j. Ammunition Storage:

1. Memorandum. Verify the unit commander has signed a memorandum authorizing the storage of the specific amount and type of ammunition stored in the arms room. This memorandum will be posted on the wall locker where the ammunition is stored. If the ammunition belongs to another unit, there must be a joint memorandum signed by both commanders (the commander whose ammunition it is, and the commander whose arms room it is).

2. Placards. Verify danger placards are posted on: the wall locker where ammunition is stored, the arms room door, all entrances to the building the ammunition is stored in.

3. Inventories.

(a) Is ammunition signed out on FH FM 550?

(b) Is all ammunition stored in the arms room inventoried and accounted for the same as weapons? i.e. on daily openings/closings, weekly and monthly inventories.

4. Storage. Is ammunition secured in a wall-locker with 5200 series lock and hasp separately from weapons?

k. . SF 702. Is there an SF 702 posted outside the Arms Room? Are SF 702s maintained on file for 90 days? Verify for the past ninety days that there are none of the following discrepancies:

1. Is there a time gap greater than eight (8) hours between guard checks? If so, is there an MFR stating:

(a) The discrepancy

(b) Date the discrepancy took place

2. Are there marks other than in black ink (i.e. white-out, pencil, red ink etc.)? If so, is there a discrepancy MFR as in 1 (a) – (c) above?

3. Are there initials in the wrong columns (i.e. CQ/SDO/SDNCO initials in the CHECKED BY column instead of the GUARD CHECK column)? If so, is there a discrepancy MFR as in 1 (a) – (c) above?

4. Are there initials in the CHECKED BY column next to the last CLOSED BY for the day, and is the time within eight (8) minutes of the CLOSED BY time? If not, is there a discrepancy MFR as in 1 (a) – (c) above?

5. Are times out of order? If so, is there a discrepancy MFR explaining what happened in addition to 1 (a) – (c) above?

l. Key Control:

1. Hand Receipt.

(a) Has the armorer signed for all keys on a 2062 hand receipt from the key control officer?

(b) Physically check key serial numbers from primary key ring against 2062.

(c) Verify that the 2062 reflects two (2) keys each [one for primary and one for the alternate key boxes] for operational, opening and JSIIDs keys, but only one (1) set of personal retention keys to unlock the lock boxes.

2. 5513-R for Inventory Only. Conduct checks for both primary and alternate key boxes.

(a) Verify the 5513-R FOR INVENTORY ONLY lists all keys stored in its respective key box (primary and alternate) by key serial number, number of keys [should be one (1)], and lock location.

(b) Physically check key serial numbers from primary key ring against primary key box 5513-R.

3. 5513-R for Issue Only.

(a) Verify the FOR ISSUE ONLY 5513-R for each key box only lists the key serial number and number of keys.

(b) Physically verify the key serial numbers in both the primary and alternate key boxes against the 5513-R FOR ISSUE ONLY.

4. Change of Custody.

(a) Is a joint inventory of weapons conducted by both parties when responsibility of custody for the keys is transferred between authorized persons, and is it recorded on DA Form 2062? Verify by identifying the last change of custody and checking the corresponding 2062.

(b) Are keys to arms room/racks inventoried upon change of custody? Check the FOR ISSUE ONLY inventory.

5. Key Rings

(a) Verify the operational keys for the Arms room separated into three (3) different key rings (i.e. entrance keys, racks and containers keys, and J-SIIDS key – primary keys; entrance keys, rack, and container keys for the alternate set).

(b) Check to Verify keys are assembled in the same order on both sets.

6. Inventories.

(a) Verify semiannual serial number inventories of the keys and locks are conducted by the Arms room Key Custodian for both the primary and alternate key boxes. Inventories will be annotated on the back of the master 5513-R FOR INVENTORY ONLY.

(b) Verify semiannual serial number inventories of ALL AA&E keys and locks are conducted by the Arms Room Key Custodian and annotated on the back of the master 5513-R FOR INVENTORY ONLY.

m. Seals: Active Seals require the following.

1. Seals Memorandum. Verify for each seal there is a memorandum attached to the item sealed that is signed by the person who conducted the inventory (should be the armorer) and witnessed by another E6 or above stating:

(a) The seal number and the date applied.

(b) The item (i.e. foot-locker or wall-locker) the seal is applied to, and the location of the item (i.e. X Company Arms Room in building X).

(c) That a 100% inventory was conducted at the time of sealing. List the contents of the inventory (i.e. 72 x M9 Bayonets)-if the inventory is long, there should be an inventory attached to the MFR and the MFR should state “See Attached Inventory.”

(d) Persons signing the memorandum should sign above their printed name, rank, SSN, and position.

2. Inventory. Verify the date the seal is applied is less than one year old. Check the monthly inventories to Verify the seal was broken and all items re-inventoried within the last quarter of the calendar year.

n. References:

1. On hand/on order. Verify all the following references are either on hand or on order: If on order, verify who ever placed the order has a MFR on hand stating when they placed the order.

(a) AR 190-11 (UPDATE 3)w/C1

(b) AR 190-13 (UPDATE 3)

(d) FH Reg 190-3 (DEC 93) w/C 1, 2 &3

(e) FH Reg 190-11

(f) FH Reg 700-15 w/C1

(g) DA Pam 710-2-1 (UPDATE 14)

(h) 4ID Physical Security Arms Room Checklist

2. Have read Regulations. Verify the armorer, assistant armorer and arms room officer have read (at a minimum) items (d) and (e) above.

7. UNIT KEY CONTROL PROGRAM INSPECTIONS:

a. Key Storage.

1. Verify the Key Control Officer (KCO) separated keys into primary and alternate sets.

2. Verify primary sets are stored in a sealable (min 20 gauge steel) container secured by a series 200 or 5200 lock.

3. Verify alternate keys are stored in a SEPARATE sealable container that only the KCO has access to. Alternate and primary keys WILL NOT be stored in the same container (i.e. unit safe). Keys WILL NOT be stored in the same container as classified documents.

b. Access Rosters:

1. Each secure container holding keys will have an access roster specifying who is authorized to sign out which keys. Verify from the 5513-R FOR ISSUE ONLY that only those personnel on the access roster are signing out keys.

2. On the exterior of each secure container will be an unaccompanied access roster, specifying who is authorized access to open the container.

(a) Verify that only those personnel listed on the unaccompanied access roster have access to open the containers.

(b) Verify this unaccompanied access roster against the SF700 on file in the S2 safe.

3. Make an appointment to change the combination of the safe if either anyone has been emoved from the unaccompanied access roster, or the combination is 12 months old or older.

c. Administrative Paperwork:

1. Appointment Orders.

(a) Verify the commander has appointed on orders the Key Control Officer and the Alternate Key Control Officer.

(b) Verify the KCO has appointed on orders (at a minimum) custodians for each of the following custodial areas:

(1) Primary AA&E Key Control Custodian (armorer)

(2) Alternate AA&E Key Control Custodian (assistant armorer)

(3) Primary Vehicle Key Control Custodian

(4) Alternate Vehicle Key Control Custodian

(5) Primary Real Property Key Control Custodian (Supply NCO)

(6) Alternate Real Property Key Control Custodian

2. Local Records Checks. Verify active (less than 36 months old) local records checks are on hand for 1. (a) and 1. (b) 1-2 and 1. (b) 5-6 above.

3. Last Inspections. Verify the KCO has on hand the results from the most recent III Corps, Division, and CIP inspections. If the KCO does not have a copy of the most recent staff assistance visit results, make a copy for him.

4. Unit SOP. Verify the unit has a key control SOP signed by the current commander. Verify this SOP is less than a year old and that Division PMO has stamped and dated the last page.

d. Hand Receipts (2062):

(a) Verify the KCO has hand receipted a set of primary keys to each key custodian on a DA Form 2062-with the exception of AA&E keys; the KCO hand receipts all AA&E keys to the AA&E primary key custodian (the armorer).

(b) Verify that all personal retention keys are hand receipted from the KCO to each individual on a 2062. Verify 2062s are less than six months old.

e. Key Control Register (5513-R):

(a) Verify the KCO has a master Key Control Register of all keys by custodial area that includes the key serial number, the number of keys, and the lock location (i.e. a 5513-R FOR INVENTORY ONLY for each custodial area)-with the exception of real property keys, the Unit S4 has the master inventory for this.

(b) Verify each custodian has a 55130-R FOR INVENTORY ONLY for all the keys they are hand receipted for from the KCO. The unit supply NCO will have a master inventory for the property keys he is hand receipted for from the Battalion S4.

(c) Verify the KCO has a 5513-R FOR ISSUE ONLY for each custodial area that includes the key serial numbers, and the number of keys ONLY (DOES NOT include lock locations!)-again, the Battalion S4 has the property keys master FOR ISSUE ONLY 5513-R.

(d) Verify each custodian has a 55130-R FOR ISSUE ONLY for all the keys they are hand receipted for from the KCO area that includes the key serial numbers, and the number of keys ONLY (DOES NOT include lock locations!). The unit supply NCO will have the master FOR ISSUE ONLY 5513-R for the property keys he is hand receipted for from the Battalion S4.

f. Inventories: Inventories are required semi-annually of all keys in the unit.

1. Verify the KCO conducted inventories of all keys in the unit within the past six (6) months. Verify 2062s are less than six months old, and that master FOR ISSUE ONLY 5513-Rs have all keys signed back in to the KCO within the past six months.

2. Verify the KCO inspected all custodians within that quarter. KCOs will have inspected for 5513-Rs, key log procedures, and monthly inventories.

3. Verify Vehicle Key Custodian has conducted monthly inventories for the past twelve months by doing the following:

(a) Check 5513-R FOR INVENTORY ONLY back page for recorded inventories.

(b) Conduct a joint inventory with the Vehicle Custodian of all keys. Verify keys that are not on hand were properly signed out by personnel authorized to do so.

4. Conduct a 100% inventory with the KCO of all alternate keys.

g. Personal retention keys. Personal retention keys will be hand receipted to individuals on a 2062.

1. Verify all personal retention keys were hand receipted by KCO to individuals.

2. Verify the alternate set of AA&E retention keys are hand receipted to either the commander or the KCO by the armorer (as one sealed envelope).

3. Visually check all orderly room keys-i.e. from 2062s get a list of who has the keys, and have them show you their key. Give them up to 24 hours to produce the key.

h. References:

1. On hand/on order. Verify the KCO either has on hand or on order the following publications (if on order, check for a MFR signed by whoever placed the order):

(a) AR 190-51, Security of Army Property at Units and Installation Level

(b) AR 190-11, Physical Security of Arms, Ammunition and Explosives

(d) AR 735-5 (14-27), Policies and Procedures for Property Accountability

2. Have read Regulations. Verify the KCO and alternate have read (at a minimum) the appropriate sections of (a) and (c) above.

8. SEAL CUSTODY INSPECTIONS:

a. Administrative Paperwork:

1. Appointment Orders. Verify the commander has appointed a seals custodian on orders.

2. Local Records Check. Verify the seals custodian has an active (less than 36 months old) LRC on hand.

3. Unit SOP. Verify that the unit has a seals SOP signed by the current commander, that the seals custodian has read and understands the SOP, and that it is properly enforced.

b. Seals security. Verify all seals are stored in a container secured by a series 200 or 5200 lock. Ensure the seals custodian is the only one with access to the seals. The seals box should be stored in the supply room.

c. Seals Log. Verify the custodian has maintained a seals log with the following:

(1) All seal numbers.

(2) Date and time applied.

(3) Date destroyed.

(4) Identification of items to which applied.

(5) Location of items.

(6) Name of person applying the seal.

d. Seals Inventories. Verify the custodian has on hand inventories for the past twelve months that includes:

(1) By SN listing of all seals.

(2) Record/annotate seals signed out that month

(3) Record/annotate seals broken that month.

e. Active Seals MFRs. Verify the custodian maintains Memorandums For Record (MFR) on all open/affixed seals. MRFs will specify the following:

(1) Seal numbers.

(2) Date and time applied.

(3) Location of items.

(4) Identification of items to which applied. (Inventory sheet attached if too long). Inventory conducted by the same individual that applies the seal.

9. SARPs INSPECTIONS:

a. Administrative Paperwork:

(1) Appointment Orders. Verify the current commander has appointed the SARPs custodian (E6 or above) on orders.

(2) Local Records Check. Verify the SARPs custodian has an active (less than 36 months old) LRC.

(3) Unit SARPs SOP. Verify the current commander has signed the unit SARPs SOP, that the SARPs custodian has read the SARPs SOP, and that it is enforced.

(4) SARPs part list. Verify the SARPs custodian has an updated SARPs part listing.

b. SARPs security. Verify the SARPs custodian stores all SARPs in a secured container (secured by a series 200 or 5200 lock) in the Supply room.

c. SARPs Log. Verify the SARPs custodian maintains a log of all SARPs signed out. This log should include the following:

1. SARPs part number

2. Date

3. Signed out by

4. Parts destroyed (by whom)

5. Parts lost (by whom)

d. SARPs Inventories. SARPs inventories will be conducted monthly and maintained on file for twelve (12) months.

1. Verify the SARPs custodian has 12 monthly inventories on hand with the following:

(a) SARPs part number.

(b) SARPs part description.

2. Conduct a 10% inventory with the SARPs custodian.

10. SUPPLY ROOM PHYSICAL SECURITY:

a. Administrative Paperwork.

1. Access Rosters. Is there a requirement to control access to the supply room and all other unit storage areas? (i.e. an accompanied access roster)

2. Crime Prevention SOP. Are supply room crime prevention techniques included in the unit Crime Prevention SOP to include access roster requirement and securing storage areas when authorized personnel are not present.

b. Security.

1. Locks.

(a) Is there a series 5200 lock and hasp securing all Supply Room doors and any Supply Room windows?

(b) Are tool wall-lockers secured with a series 5200 lock and hasp?

(d) Is the Key box securely affixed to the wall, and of minimum 20 gauge steel?

(e) Is the wall-locker where combat lifesaver medical bags are stored secured with a series 5200 lock and hasp?

2. Tools. Are tools capable of breaking security devices (i.e., bolt cutters, crowbars, chisels, etc.) secured in a separate locked container, within the supply or arms room and signed out by responsible personnel only?

c. TDY/AWOL personal property.

1. Is the personal property of personnel in TDY status, AWOL, or in the hospital, inventoried by either that person or the Supply NCO, and the inventory witnessed by another E6 or above?

2. Is the personal property of personnel in TDY status, AWOL, or in the hospital, secured in the supply room or annex?

3. Did the Supply NCO sign a 2062 for TDY personnel’s, or personnel in the hospital’s personal belongings? If not, is there a Commanders exception to policy memorandum explaining why not?

d. SF 702. Is there an SF 702 posted outside the Supply Room? Are SF 702s maintained for 30 days?

1. Is there a time gap greater than eight (8) hours between guard checks? If so, is there an MFR stating:

(a) The discrepancy

(b) Date the discrepancy took place

2. Are there marks other than in black ink (i.e. white-out, pencil, red ink etc.)? If so, is there a discrepancy MFR as in (1) above?

3. Are times out of order? If so, is there a discrepancy MFR explaining what happened in addition to (1) above?

11. The POC for this SOP is the Battalion S2, 287-3455.

CPT, MI

Battalion S-2

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